Cellular Phone Corporate and Ohana Program Policy

POLICY

The primary purpose of the Brigham Young University–Hawaii cellular phone program is to provide the most consistent, convenient and cost effective cellular telephone services possible to its employees for business use.

The University will only purchase cellular telephones and service agreements from our contracted vendor; unless a specific exception is granted. All cellular phone acquisitions will be coordinated through the Purchasing Department. Request for department paid phones and mobile services must have written approval by the appropriate department head or Vice President.

All costs associated with mobile telephones will be borne by the department ordering the equipment. Such costs include, but are not limited to, the following: equipment acquisition and accessories; monthly fees for mobile service; maintenance and repair of equipment; and replacement of lost or stolen equipment. Department heads or appropriate Vice President will be responsible to review and to approve additional charges on top of the monthly mobile service charges.

Any overage, long-distance, roaming or other charges realized by the employee for personal calls shall be the responsibility of the employee. Personal charges should be reimbursed by the employee and the University department is responsible for overseeing that the personal charges are reimbursed.

OHANA PROGRAM

The Brigham Young University–Hawaii “Ohana” cellular phone program is to provide families and dependents of eligible full-time employees and alumni a benefit to participating in a cost-effective cellular phone program.

The plan is referred to as the “Ohana Plan” and employees are billed monthly for mobile service fees, maintenance and repair of equipment, replacement of lost or stolen equipment, equipment acquisition and accessories, and other additional charges.

Ohana users are also billed through the employee’s paycheck they are associated with after the employee agrees to the terms outlined in the “Voluntary Payroll Deduction” contract. Alumni and other local Church-related employees may apply for this program but must meet strict monthly payment requirements. Any additional phone charges for an Ohana user are posted on the full-time employees’ PeopleSoft expense account and outstanding balances are monitored by the Financial Services Department of BYU–Hawaii.

DEFINITIONS

Dependent- Is defined as anybody that is related to the University employee.

Alumni- defined as former students and employees.

Voluntary Payroll Deduction contract – Agreement between the BYU–Hawaii employee and the University that all cell phone charges for Ohana users associated to them can be taken out of their paycheck, not to exceed the total amount of the employee’s paycheck.